ADP Board – 12-20-2022
Meeting Details: The Automated Data Processing Board (ADP) met in special session on December 20, 2022 at 2:00 pm in the Appraisal Office at 231 Main Street, Suite 1A, Chardon, OH. Virtual access was available via MS Teams. The Agenda was provided in advance. This observer attended virtually.
Board members present in person:
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Auditor/Chief Admin - Chuck Walder
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Board of Elections - Michelle Lane (Director), and Nora McGinnis (Deputy Director)
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Clerk of Courts - Sheila Bevington
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Engineer - Joe Cattell
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Prosecutor - Jim Flaiz
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Recorder – Celesta Mullins
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Sheriff – Chief Deputy Thomas Rowan for Scott Hildenbrand
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Treasurer - Christopher Hitchcock
ADP Staff present in person:
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Frank Antenucci - Chief Deputy Admin ADP
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Allen Keener - Chief Technology Officer ADP
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Lou Marion – GIS Supervisor
Other Government Representatives:
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Pam McMahon - Fiscal Office Manager
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Ron Leyde – Chief Deputy Auditor
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Glen Vernick – Maintenance Department Director
Members absent: Commissioner James Dvorak.
The meeting was called to order at 2:00 PM.
Meeting minutes: No prior meeting minutes were presented for review.
Observer Comment: Minutes are reported online through October 25, 2022, with the exception of the September 20, 2022 minutes, which were approved in October but haven’t been posted on the Auditor’s website.
The following were approved:
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Approval of Auditor’s ISSG CAMA System ($246,800). Staff explained that this is a web-based real property management system. It includes Computer-Assisted Mass Appraisal (CAMA) and Property Taxation system. The two are fully integrated. This new system replaces the old MVP system that required five servers on-site, which will no longer be needed. The new system will be in place by January 2024. The vendor is an Ohio based company which has done many similar conversions from MVP.
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Approval of Auditor’s Guardian Alarm Access Control System ($25,939). This is a cloud based key card system for the fiscal office, real estate, and map room. This system is already being used by the Prosecutor’s office.
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Approval of Maintenance Brightly Software Inc. ($85,978.38). This system will be used by the Maintenance department for preventive maintenance scheduling and for tracking work orders. The insurance company pays half of the cost for this system.
Executive Session – n/a
Public Comment – none
Next regular meeting: The next regular meeting is not listed on the website but it usually occurs in March.
More Information about ADP: https://adp.geauga.oh.gov/
Minutes when posted are available here: https://adp.geauga.oh.gov/meeting-minutes/
Virtual Meeting Information: contact Pamela McMahan at pmcmahan@gcauditor.com
Name of Observer: Nina Lalich
Reviewer: Shelly Lewis
Submitted: 1/1/2023
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